| Time | Activity | Person Responsible/Involved |
Notes |
| 8:00am | Bride and Groom wake up and have breakfast |
Bride and Groom |
|
| 9:30am | Bride goes to hairdresser |
Bride | |
| 9:30am | Decorate the car |
Groom/friend | |
| 10:30am | Groom goes to Best man's house (take iPod charger and cable) |
Groom | |
| 11:00am | Pick up and drop off corsages to the Best man's house (or take to wedding venue) (Best man, Groom, Groom's parents and the table arrangement - address:____________) |
Mother of the Groom/Friend |
|
| 11:30am | Go out to lunch (or have platter delivered) |
Bride and Bridesmaids |
(Name) brings platter |
| 11:30am | Go out to lunch (or have platter delivered) |
Groom and Best man with Dad |
|
| 1pm | Fruit platters made and brought to site. Placed in caterer's fridge. (The couple had organized friends to cater for the canapes) |
Friends | |
| 2pm | Make-up appointment | Bride | |
| 2:30pm | Bouquets (and father of the bride's corsage) delivered to Bride's home | Mother of the Bride/Friend | |
| 2:30pm | Bridesmaids come over to Bride’s - photos and nibbles before leaving | Bridesmaids and parents of the bride | |
| 3:00pm | Groom, Best man and MC arrive at venue Best man to take rings, signing table flowers and Grooms father’s corsage |
Groom, Best man and MC Best man |
|
| 3.30pm | Cake delivered to Caterer’s and decorated with fresh flowers | Friend | |
| 3:30pm | Check ceremony site | Grooms father and Celebrant (who is legally required to arrive at least 20 minutes before the start of your ceremony) | See attached list of things to check. |
| 3:30pm or before | String Quartet/music coordinator arrive. Check power, equipment and public address needs. | Musicians, music coordinator and celebrant | |
| 3:40pm | Food and drinks taken to site and put in ice. | Caterer’s staff | Grooms father to check. |
| 3:40pm | Lift to wedding site (from car park) in car for anyone who wishes. | Venue coordinator |
Name of person and contact number |
| 3:40 – 3:45pm | Guests arrive | ||
| 3:50pm | Mother of the Bride arrives at Ceremony Site | Mother of the Bride | |
| 3:50pm | Bridal party will call Best man to make sure everyone is ready for them. | Best man and Bridesmaid | |
| 3:55pm | Celebrant/Photographer to meet bridal party at carpark/entrance. Will call on route for exact time. | ||
| 4:00pm | Bridal party arrives/ceremony starts | ||
| 4:40pm | Music when ceremony is finished (drinks play list) | Music coordinator | To be collected from Groom |
| 4:40pm | Congratulations before photos | ||
| 5.00pm | Photos | Mothers’ of the Bride and Groom, Best man and Bridesmaid to help find people required for photos. | See attached list of shots and people |
| 5.30pm | Site check of cafe | Grooms father | See attached list of things to check. |
| 6.10pm | Move down to café. MC to coordinate. |
MC | |
| 6.10pm | Music (‘i wedding dinner’ play list – Groom’s iPod). | MC to do (Best man will still be at photo site) | Bride’s iPod as backup. Groom’s laptop in Prius as second backup. |
| 6:15pm | Ceremony area cleared and cleaned | Venue staff | |
| 6:15pm | Guests take seats | Mothers of the Bride and Groom assist guests | Each table will have list of names. Also alphabetical list at entrance. |
| 6:20pm | Bridal party arrives - MC to announce. | MC | |
| 6:30pm | Entrée served | Caterers | |
| 7:00pm | Main course served | Caterers | |
| 7:45pm | Speeche Order: Father of the bride Father of the groom Best man Bridesmaid Good friend Groom Only toast is from Bride’s father or Best man to couple |
MC to announce every speaker | |
| 8:10pm | Cake cutting | MC to announce | This should conclude formalities for the evening. |
| 8:15pm | Dessert served | Caterers | |
| 8:25pm | Coffee served | Caterers | |
| 8:30pm | Music change (‘i wedding dance’ play list on Groom’s iPod) | Best man | Bride’s iPod as backup. Groom’s laptop in Groom’s car as second backup. |
| 10:30pm | Music change to play list: ‘Bride/Groom leave’ | Best man | |
| 10:30pm | Bride and Groom leave | MC to announce | (Designated Driver’s Name) to drive. |
| 10:30pm | Drinks stop | ||
| 10:50pm | Presents get taken to car | Bride’s father | |
| 11:00pm | Everyone else leaves |
Hi Wendy, I have been reading through your site and from feeling overwhelmed at the whole wedding planning now feel more relaxed!Your book gave us an insight as to what the important aspects of a perfect ceremony are. Had I not read your book I don’t know whether I would have put so much thought into the most memorable part of our wedding.
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